Using Zoom in Canvas

Faculty can create Zoom meetings directly in Canvas, when the Zoom navigation item is enabled. When a Zoom meeting in created in Canvas, all students will be notified via Canvas message and the meeting will be added to the course calendar in Canvas.

If a faculty member would like to create a private meeting, they can sign in with their Collin email on www.zoom.us. The Meeting ID and passcode will need to be provided to the student in order to join the meeting. If the meeting is added to the course calendar in Canvas, it will be visible to all students. 

When the Zoom navigation item is enabled in Canvas, it is not visible to students. The Zoom navigation link is used by a teacher to schedule and start Zoom meetings.

NOTE: When doing a course copy from one semester to the next, select Specific Content in the Content option and DO NOT select Calendar Events. Selecting Calendar Events will copy prior Zoom sessions to the next term. 

Using Zoom with Canvas FAQ

Best Practices

There are several steps you can take to keep your Zoom meetings secure. 

• Avoid using your personal meeting ID (PMI) by scheduling a meeting.Your PMI is one continuous meeting and you don't want outsiders crashing your personal space after your designated meeting is over. 
• Use a waiting room. The waiting room is an important feature for securing a Zoom meeting. The waiting room is a virtual staging area that stops your guests from joining until you're ready for them. You can customize waiting room settings and personalize the waiting room message. 
• Require that your students use their real name when entering the Zoom meeting. This will allow you to verify their attendance on the roster and you can prevent non-students from joining. You can admit students from the waiting room after verifying their enrollment. 
• Require a meeting passcode.Generate a random Meeting ID when scheduling your meeting and require a passcode to join. You can privately share these details with your students. 
• Lock your meeting. It's always a good idea to lock your front door, even when inside. When you lock a Zoom meeting that has already started, you can prevent anyone (even those with a link) from joining. 
• Turn off file transfer. In-meeting file transfer allows people to share files through the in-meeting chat. Toggle this off to keep the chat from getting bombarded. 
• Manage screen sharing. You do not want people in your meeting taking control of the screen and sharing unwanted content. 
• Disable private chat. Zoom has in-meeting chat, which participants can use to message the entire group or each other. You can restrict the chat amongst one another during your meeting. 
• Suspend participant activities. Hosts and co-hosts can pause the meeting to remove and report an offending party to prevent disruption. 
• Remove unwanted or disruptive participants. You can remove someone from your meeting by using the Security Icon or Participants menu. You can also toggle your settings to allow removed participants to rejoin in case you accidentally removed someone.

For more information on securing your Zoom meetings, you can read the Zoom blog on How to Keep Uninvited Guests Out of Your Meeting.