Accounts Payable

Accounts Payable is responsible for remitting payments to suppliers, employee travel expenses and mileage reimbursements, t-card requests and transactions as well as any other payment needs of the college. 

We will provide our customers with efficient and friendly customer service while remaining in compliance with Collin College processes and procedures.

IMPORTANT CHANGE as of September 1, 2023 
Employees can no longer use T-Cards to purchase meals while traveling.  Reimbursement for meals will occur after the trip as Per Diem on the Expense Report.

The Monday Memo 
This link will provide information on topics sent out on Mondays by Accounts Payable

Questions?

Emails  
Accounts Payable   acctspay@collin.edu
T-Card tcard@collin.edu
Mileage - Travel acctspaytravel@collin.edu

 

Employee Travel and Mileage

Local Travel Guidelines 2024

Local Travel Instructions

Local Travel Form - Mileage

Mileage Chart 6-2023

Travel Procedures 2024

Car Rental - Contact Accounts Payable

Southwest Airlines SWABIZ Benefits - Collin College

Airfare+Car SWABIZ Booking Guide-single traveler

Airfare+Car SWABIZ Booking Guide-multiple travelers

 

Expense Reports
Expense reports are used to reconcile business expenses in Workday. Use the instructions below for the specific expense.

Expense Report or Spend Authorization

Business-Professional Development

COE

Employee Reimbursement

Grants

Student Field Trips

T-Card

Recruiting

 

Fleet Fuel Card 

Fleet Fuel Card Procedures

Fleet Fuel Card User Agreement

Motor Vehicle Report Procedures

Board Policy DH(Local)

Board Policy CJ(Local)

 

Invoices

Create Receipt Instructions

Professional Services Contract

Supplier Invoice Request Instructions

Packing Slip Substitution Form

T-Card or Reimbursement Substitue Receipt Form

 

Spend Authorizations
Spend authorizations are used to obtain approval for future travel. Employees complete and submit these requests based on ESTIMATED costs.

Expense Report or Spend Authorization

Athletic Recruiting

COE

Grants

Professional Development

Student Field Trip Cost

Student Field Trip No Cost

Tuition Reimbursement

 

Student Field Trips

Expense Reports Instructions

Per Diem Cash Advance Form

Per Diem Particpant Signature Form

Per Diem Rates Outside of Texas

Per Diem Student Field Trip Form

Per Diem Student Field Trip Directions

 

T-Card - Credit Card

T-Card Limit Increase

T-Card Procedures Manual 10-2023

T-Card Request

T-Card User Agreement

T-Card or Reimbursement Substitue Receipt Form

 

Tax Forms

Car Rental Tax Exempt Form

Texas Sales and Use Tax Exemption Certification

Texas Hotel Occupancy Tax Exemption Form

W-9

 

Workday Resources

Workday Training

Workday Production

CONTACTS

Coleen Schwyzer
Manager                                        AP, Travel & Expense
cschwyzer@collin.edu
972.758.3839

 

Candis Pettigrew
Supervisor                      
AP, Travel & Expense (A-L)
cjpettigrew@collin.edu
972.758.3830

Genni Kelso
Coordinator (A-L)                 Supplier Invoice Requests          T-Cards 
gdkelso@collin.edu
972.758.3826

Linda Akins                             Associates
Supplier Payments (A-E)
lgakins@collin.edu
972.758.3827

Tonja Roland                          Associate
Supplier Payments (F-L)              Local Travel (A-L)
troland@collin.edu
972.758.3835

 

Kathy Bouchez
Supervisor
AP, Travel & Expense (M-Z)  Utilities
kbouchez@collin.edu
972.758.3834

Taylor Troutman
Coordinator (M-Z)                        Supplier Invoice Requests          T-Cards               taylortroutman@collin.edu 972.599.3135

Alex Ashmore                 Associate
Supplier Payments (M-Q)             Local Travel (M-Z)
alexashmore@collin.edu
972.985.3743

Alanna Vandiver                Associate
Supplier Payments (R-Z)
avandiver@collin.edu
972.758.3851