Accounts Payable is responsible for remitting payments to suppliers, employee travel expenses and mileage reimbursements, t-card requests and transactions as well as any other payment needs of the college.
We will provide our customers with efficient and friendly customer service while remaining in compliance with Collin College processes and procedures.
IMPORTANT CHANGE as of September 1, 2023
Employees can no longer use T-Cards to purchase meals while traveling. Reimbursement
for meals will occur after the trip as Per Diem on the Expense Report.
The Monday Memo
This link will provide information on topics sent out on Mondays by Accounts Payable
Questions?
| Emails | |
| Accounts Payable | acctspay@collin.edu |
| T-Card | tcard@collin.edu |
| Mileage - Travel | acctspaytravel@collin.edu |
Employee Travel and Mileage
Car Rental - Contact Accounts Payable
Southwest Airlines SWABIZ Benefits - Collin College
Airfare+Car SWABIZ Booking Guide-single traveler
Airfare+Car SWABIZ Booking Guide-multiple travelers
Expense Reports
Expense reports are used to reconcile business expenses in Workday. Use the instructions below for the specific expense.
Expense Report or Spend Authorization
Business-Professional Development
Fleet Fuel Card
Fleet Fuel Card User Agreement
Motor Vehicle Report Procedures
Invoices
Professional Services Contract
Supplier Invoice Request Instructions
Packing Slip Substitution Form
T-Card or Reimbursement Substitue Receipt Form
Spend Authorizations
Spend authorizations are used to obtain approval for future travel. Employees complete
and submit these requests based on ESTIMATED costs.
Expense Report or Spend Authorization
Student Field Trips
Per Diem Particpant Signature Form
Per Diem Rates Outside of Texas
Per Diem Student Field Trip Form
Per Diem Student Field Trip Directions
T-Card - Credit Card
T-Card Procedures Manual 10-2023
T-Card or Reimbursement Substitue Receipt Form
Tax Forms
Texas Sales and Use Tax Exemption Certification
Texas Hotel Occupancy Tax Exemption Form
Workday Resources