COMPREHENSIVE STANDARD 3.10.7. (CS-R7):

The institution operates and maintains physical facilities, both on and off campus, that are adequate to serve the needs of the institution’s educational programs, support services, and other mission-related activities.

Comments:

The institution appears to have processes in place to operate and maintain physical facilities that serve the mission of the college. However, the institution provided no evidence of a system for evaluating the condition of their buildings or prioritizing project to be completed. The institution passed a $57M bond referendum for the construction, remodeling and renovation of education facilities but did not provide a link to any information regarding what projects would be undertaken with this funding. The institution should provide evidence of a system for evaluation the condition of their facilities and for prioritizing construction, remodeling, and renovation projects.

Response:

Collin County Community College District (CCCCD) offers for review (1) information on the projects undertaken or planned with the funding from the District’s $57M bond referendum and (2) evidence of a system for evaluating the condition of facilities and for prioritizing construction, remodeling, and renovation projects.

Information on the projects undertaken or planned with the funding from the District’s $57M bond referendum:

Projects completed or planned with the proceeds from the District’s $57M bond referendum are as follows:

Construction of Module I addition at the Spring Creek Campus. Module I contains 33,500 square feet of general purpose classrooms, labs, faculty offices, and two science labs.

Construction of a 554-space parking lot at the Spring Creek Campus.

Construction of Module BB addition at the Spring Creek Campus. The 53,187 square-foot addition contains an 8,500 square-foot conference center, a dance studio, and 21 general purpose classrooms.

Renovation of 26,000 square feet of Student Support Services at the Spring Creek Campus.

Construction of a new Learning Resource Center at the Preston Ridge Campus. The 105,000 square foot complex includes a new learning resource center, art studio, music labs, conference area, general purpose classrooms, and faculty offices.

Additional projects. In conjunction with an architectural firm, the CCCCD Board of Trustees has revised the District’s Master Plan. Other projects being considered by the Board of Trustees are a new administration facility and a major expansion at the Central Park Campus.

Evidence of a system for evaluating the condition of facilities and for prioritizing construction, remodeling, and renovation projects:

Collin County Community College District has a work order system (Reference 1) that facilitates the identification, prioritization, and resolution of both preventative and routine maintenance needs of the District. The Facilities Plant Operations Manager at each campus maintains preventive maintenance records for all campus equipment. The Director of Facilities and Construction meets monthly with each Facility Plant Operations Manager to discuss campus operations and to identify, review, and prioritize non-scheduled maintenance, preventative maintenance, and renewal and replacement projects.

Remodeling and renovation projects are generally undertaken to meet changing needs in academic and student service programs. Requests for remodeling and renovation are submitted to the President or the Vice President of Administration and Chief Financial Officer (CFO). If the proposed project is deemed necessary, cost estimates are obtained and reviewed by the President and the Vice President of Administration and CFO. If the project cost is within available funds, the project will be completed.

Renewal and Replacement Funds are used to maintain and renew facilities in order to prevent deferred maintenance. The Director of Facilities and Construction and the four Facility Managers develop the District’s Three-year Renewal and Replacement Plan. It is revised and reviewed annually by the Vice President of Administration and CFO, and the President. Priorities can change, and items are addressed based upon the urgency to renew and replace.

Annual major maintenance projects are referred to as Renewal and Replacement Projects. As noted previously, these projects are identified annually on a three-year rolling model. Costs are projected for each year of the three-year plan; and, within the three-year model, items may be reprioritized based on budget availability and needs of the District. For Fiscal Years 2002-2005, a total of $3,065,000 (Reference 2) was identified and for 2004-2007, a total of $2,650,000 has been identified (Reference 3).

SUPPORTING DOCUMENTS: