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COMPREHENSIVE STANDARD CS P29:
The institution protects the security, confidentiality, and integrity
of its student records.
| X |
Compliance |
| o |
Partial Compliance |
| o |
Non-Compliance |
Collin County Community College District (CCCCD) uses an online
student records system administered by the Admissions and
Records Office. The software used is the Systems and Computer
Technology Corporation PLUS Student Information System.
Hard copies of student records are stored at the Records
Management Center. Security of hard copy and online records
is maintained in compliance with the Texas State Library
Retention Schedule guideline. Access to all records is in
accordance with the Family Education Rights to Privacy Act
of 1974 (the Buckley Amendment) and Texas House Bill 1922.
Students may inspect and review their education records
upon submitting a written request to the Registrar (References
1, 2). CCCCD will disclose information from a student’s
education records only with prior written consent of the
student, except with regard to the law that provides for
disclosure without consent.
Disciplinary records are maintained in the office of the
Dean of Students. Information in these records is disclosed
to officials at other schools without prior written consent
from the student only if there is a risk to others or for
legitimate educational interest. Confidentiality of the
records is maintained in accordance with the Family Educational
Rights to Privacy Act of 1974 (the Buckley Amendment).
Students may access their own records, such as course schedules
for each semester, unofficial transcripts, and semester
grades. This access is protected with a Personal Identification
Number (PIN) system. Students have the ability to change
this PIN to protect access to their records.
CCCCD faculty enter final grades for each semester on the
Faculty and Advisor Self-Service System. Grades are entered
on the Online Access to Student Information System (OASIS)
pages. Access to OASIS is protected with a username and
Personal Identification Number (PIN) system. Usernames are
the faculty identification number, and PINs are assigned
to faculty at the beginning of the semester. Faculty are
encouraged to change this PIN each semester to protect access
to the grading pages on OASIS.
Supporting Documents:
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