Purchasing Deadlines for Board Agenda

Purchasing Deadlines for Board Agenda

January 2020 - December 2020

In order to assist everyone in preparing items to be purchased that will require Board approval, the following schedule has been developed as a guideline. All dates are subject to change. Items received in Purchasing after the specified cut-off dates will not make the Board Agenda for that month. If it is determined that the aggregate purchases for a 12-month period for a class of items exceeds $50,000. Board approval will be required for those items prior to a purchase order being issued. If you are not sure if the 12-month aggregate will apply to your purchase, please contact Purchasing and we will check the total expenditure for the period. Any requisitions that do not have to be bid, but will need Board approval, must be received by the Purchasing one week prior to the Board Agenda Due Date. A requisition and specifications are required before any items to be purchased will be put out to bid or placed on the Board Agenda.

Requistion &
Specifications due
to Purchasing for
Items to be bid
Bid Opening
Date Deadline

Bid Tabulations
sent to Cost
Center
Manager

Cost Center
Recommendation
Due to Purchasing
Board Agenda
Due Purchasing
Assistant

Cindy meets
with CFO

Department
Meeting

Board Agenda
Due to
President's Office

Board
Meeting
Date
11/08/19
11/26/19

12/06/19

12/18/19 01/08/20

01/13/20

01/14/20

01/15/20

01/28/20
12/01/19 01/08/20

01/10/20

01/24/20 02/05/20

02/10/20

02/11/20

02/02/20

02/25/20
01/09/20 01/30/20

02/05/20

02/19/20 03/04/20

03/09/20

03/10/20

03/11/20

03/24/20
02/12/20 03/12/20

03/17/20

03/31/20 04/08/20

04/13/20

04/14/20

04/15/20

04/28/20
03/03/20 03/31/20

04/13/20

04/27/20 05/06/20

05/11/20

05/12/20

05/13/20

05/26/20
03/31/20 04/28/20

05/08/20

05/22/20 06/01/20

06/03/20

06/05/20

06/10/20

06/23/20
05/28/20 06/25/20

07/08/20

07/22/20 08/03/20

08/06/20

08/10/20

08/12/20

08/25/20
07/01/20 07/29/20

08/11/20

08/25/20 09/01/20

09/08/20

09/09/20

09/09/20

09/22/20
07/31/20 08/28/20

09/09/20

09/23/20 09/29/20

10/05/20

10/06/20

10/07/20

10/20/20
10/02/20 10/30/20 11/04/20 11/12/20 11/23/20

11/30/20

12/01/20

12/02/20

12/15/20