 | College employees who are required to travel on college business to a location other
than their primary work location are entitled to reimbursement for excess miles
traveled. Part-time faculty and faculty performing extra service/overload
assignments are not eligible for local travel reimbursement. |
| Travel is reimbursed only when total miles exceed the employee's normal driving distance
to and from work. (Example: Normal home to work distance is 32 miles and home
to DFW is 47 miles; reimbursement from home to the airport would be 15 miles {47 - 32}.) |
| The allowable mileage between two points is the shortest route between those two
points. |
| Mileage is reimbursed at $0.30 per mile. |
| Parking and toll fees are reimbursable when a receipt or statement of actual
expenditures, signed by the employee, is attached to the request form. |
| Approved per diem meals are reimbursed at the following allowable rates:
 | Breakfast $ 6.00 |
| Lunch $ 8.00 |
| Dinner $12.00 |
|
| For approved business related meals, a receipt, a brief statement describing the
purpose (benefit to CCCCD) of the meal, and a list of participants must be attached to the
request form. |
| Submit reimbursement requests only when the reimbursement amount reaches $20.00 (only
upon completion of an entire month) or additional travel is not anticipated for the
remainder of the fiscal year (a memo stating such is required). Unless
travel is infrequent, please submit each month on a separate form. |
| Remember to include the cost center number, campus to which the check should be
returned, and required signatures on the form BEFORE submitting it to the Business Office. |
| The person requesting reimbursement should retain the pink copy of the form for their
records and the division office should retain the canary copy before sending the original
to the Business Office. |
| Budget funds must be available to cover the reimbursement. |
| Travel reimbursement requests must be turned in for the fiscal year by September
6th
of each year. Requests received after that date are not allowable and will not be
paid. |
| Local travel forms are available in the Business Office (CYC) and the Cashier's
Office (CPC, SCC, PRC). |
| Seven days are required for processing of all travel reimbursements.
|
