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The Accounting Department is responsible for ensuring that all accounting transactions are recorded in accordance with generally accepted accounting principles (GAAP) and other applicable state and federal laws in a timely manner. Accounting also maintains/reviews the District's system of internal controls to protect assets. The District is required to have an annual audit performed by an independent auditor. The Accounting Department prepares the financial reports/statements and the work papers for the annual audit. The District is also required to prepare various reports to external agencies on an annual basis. Accounting prepares the following reports:
The Accounting Department provides monthly budget/management reports via e-print to cost center managers to assist them in tracking and accounting for their expenses. If an error is found by the cost center manager, he/she should notify the Accounting Department via memo or e-mail. Accounting manages the District's cash and investment portfolio complying with the safety and liquidity requirements of the investment policy. The department also maintains relationships with the depository bank and credit card serving companies. This department monitors and reports financial transactions for all grants and contracts awarded to the District and prepares monthly reports to granting agencies. Accounting reviews all check requests, staff meeting reimbursements, and contract labor for budget availability, proper authorization, appropriateness, and approves for payment before forwarding to Accounts Payable for payment. The Vice President of Administration/CFO approves all purchase requisitions for appropriateness before forwarding to the Purchasing Department. Any questions regarding the above should be directed to the staff listed below:
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