Technical Instructions

Hardware and Software Requirements

• Personal computer with Pentium processor and a CD drive; an Internet connection is preferred.
• A standard Web browser (Internet Explorer 5.0 or above, or Netscape 6.2 or above).
• Adobe Acrobat Reader 6.0 (provided on CD, if needed)

Users have two methods of electronically accessing the Collin County Community College District’s SACS Quality Enhancement Plan (QEP), Focused Report, and Compliance Certification. The first is via the CD enclosed with the printed materials, and the second is via the Internet. Both electronic versions are identical and contain the same information.
 

To use the CD

1. Insert the CD into the CD drive of your computer.
2. The CD should automatically open to the Collin County Community College District SACS homepage contained within the CD.

If this does not happen, please use the following steps:

1. Insert the CD in to the CD drive of your computer.
2. Go to the “My Computer” menu and double click on the icon representing your primary CD drive.
3. When the directory window opens, indicating the contents of the CD are available for browsing, double click on the file named “Default.html.” This will open the CCCCD SACS homepage on the CD.
4. From the homepage, the following items are available:

• Overview of the Web site and Internal Review Process
• Compliance Certification
• QEP – Quality Enhancement Plan
• Focused Report
• References – Document Directory (Non-comprehensive)
• Home – Navigation button to return to the CCCCD SACS homepage
• CCCCD Home – Navigation button to return to the CCCCD Web site via the Internet
   

To Use the Internet

1. Access your Internet service using your standard procedure.
2. Type http://www.collin.edu/review/ in the “Address” or “Go To” bar and click “Go.”
3. This will open the CCCCD SACS homepage on Internet. The Web site is password protected and will prompt you for a username and password.
4. The username is SACSTeam and the password is ccccd! for accessing the Web site. It is imperative that the username and password are typed exactly as indicated above, including upper and lower case letters and punctuation.

PDF Information

• Adobe ® Acrobat ® Reader is free software for viewing and printing Adobe Portable Document Format (PDF) files. A working knowledge of Adobe Acrobat Reader is helpful. All of the “.pdf” files are accessible only through Adobe ® Acrobat ® Reader.

  • If you do not have this free software currently installed on your computer, please install the most recent version, available on the CD by clicking on the Adobe ® logo located on the bottom of the CCCCD SACS Compliance Certification homepage.

  • Adobe ® Acrobat ® Reader can also be downloaded from the Internet at http://www.adobe.com/products/acrobat/readstep2.html.

Once you have accessed a “.pdf” file, several tools are especially useful:

View adjustment (Zoom):
The plus and minus sign buttons in the toolbar located at the top of the screen will increase (+) / decrease (-) the size of the document you will see on the screen. The percentage (%) drop down menu provides preset values with which to view the document.

Page Navigation:
To move between pages, use the scroll bar of the right hand side of the screen or use the left and right arrows in the center of the toolbar located at the bottom of the page.

Bookmarks:
To open and view available bookmarks contained within the “.pdf” file, click on the Bookmark tab on the left hand side of the screen. The bookmarks will allow easy access to specifics portions of reference documents.

General Information

• Users have two methods of electronically accessing the Collin County Community College District’s SACS reports. The first is via the CD enclosed with the printed materials, and the second is via the Internet at http://www.collin.edu/review/. Both electronic versions are identical and contain the same information.
• To return to the Focused Report or Compliance Certification Report from any Reference Document, use your browser’s “Back” button.
• Terms in bold print in the CCCCD QEP identify glossary entries.
• In addition to the underlined links for each reference, navigation buttons are provided at the top and bottom of each page of the Focused Report and Compliance Certification.
• When accessing a reference document that refers to snapshot of a Web page, you are accessing an image of the document, rather than the actual Web page. Several “snapshots” contain additional active links; in the event you navigate off the “snapshot,” using one of the active links, you will be accessing the District’s Web site. Several active links access the District’s (internal only) Intranet which is accessible only from College facilities.
• The visible Web addresses in the “Location” column of the Supporting Documents table of each audit report are written in a format to indicate the Web address of the reference document. If you are using the CD, you will be accessing the document directly on the CD, rather than the on the Internet.

Resource Information

• QEP References will be available on site in the On-Site Review Committee Resource Room.
• All references cited in the Focused Report are found on the CD except for the following:
   
  • Comprehensive Standard 3.7.1 (CS-P20): Documentation from Southeastern Oklahoma State University
  • Comprehensive Standard 3.7.1 (CS-P20): Minutes from the July 27, 2004, Board of Trustees Meeting
  • Comprehensive Standard 3.7.3 (CS-P22): Teaching Learning Center (TLC) Faculty sign-in logs
  • Comprehensive Standard 3.7.3 (CS-P22): Teaching Kit CD
  • Comprehensive Standard 3.7.5 (CS-P24): A complete listing of Faculty Position Descriptions can be accessed through the Web: http://iws2.collin.edu/hr/jobdesfaculty.htm.
  • Comprehensive Standard 3.8.3 (CS-P27): Official Transcripts, Applications, and Resumes (Learning Resources Staff)

• All references cited in the Compliance Certification are found on the CD except for the following:

• CCCCD Employment Contract for the President
• Course Equivalency and Substitution in CCCCD Academic Programs
• Documentation of 1999 CCCCD Presidential Search
• Completed CCCCD Performance Evaluation of the President
• Statement of Qualifications (SOQ) and Faculty Credential Information (FCI) Scanned Official Transcripts
• Teaching Learning Center Faculty Sign-In Logs
• CCCCD Master Plan
• Confidential records documenting the successful application of policies and procedures governing written student complaints
• 2003-2004 Budget Fiscal Operations Report and Application to Participate (FISAP)
• A complete listing of Administrative Position Descriptions can be accessed through the Web: http://iws2.collin.edu/hr/jobdesadmin.htm.
• A complete listing of Faculty Position Descriptions can be accessed through the Web: http://iws2.collin.edu/hr/jobdesfaculty.htm.
  
   

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