 | Check request forms are prepared by the division for the following:
 | subscriptions |
| institutional memberships |
| books with an order form |
| postage for bulk mailings |
| newspaper ads (Human Resources, Public Information, & Purchasing) |
| *contract PO's for temporary employment services (expense code 2355) |
| equipment maintenance agreements with the following conditions:
 | less than $1,000 |
| containing an agreement to be signed |
|
* For all other contract PO's, contact the Purchasing Department at x3873
for the proper procedures.
|
| All other purchases should be processed through BuySpeed. Petty cash
should be utilized for purchases less than $50.00. Purchase orders will not be processed for
purchases less than
$50.00. Remember:
if an individual obtains merchandise in a manner that does not follow established
procedures, that individual enters into a private transaction with the vendor and assumes
responsibility for payment. |
| Check requests must be submitted with proper back-up such as an order form, original
invoice, original paid receipts, etc. |
| If the check needs to be mailed with the original back-up, attach a copy of the back-up
as well as the original BEFORE submitting the form to the Business Office for payment. |
| The originating department should keep the canary copy of the check request
and send the white copy to the Business Office. |
| The address of the payee must be included on the request in order for the check to be
mailed. |
| Purchases of $50.00 or less should be reimbursed through petty cash. |
| Budget funds should be available to cover expenditures. |
| Check request forms are available in the Business Office (CYC) and the Cashier's Office
(CPC, SCC, PRC). |
| CCCCD is exempt from Texas State Sales Tax. Sales tax will not be
reimbursed on purchases. Present your Sales Tax Exempt card to the
vendor for removal of sales tax for any CCCCD purchases. This card can
be obtained by contacting Jan Maughan in the Business Office at x3830.
|
